To: The shareholders of Sandyport Homeowners Association Limited
Take Notice that an Extraordinary General Meeting of the Company will take place at the Gazebo located in Phase 5 (adjacent to the pond) on
Sunday April 28th, 2013 commencing at 3:00pm.
Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Friday the 12th day of April A.D. 2013. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.
Shareholders who are joint owners or owners as tenants-in-common must send in to the Company Secretary (in care of the office) in writing the name of the shareholder who they have authorised to cast the vote on behalf of the said joint owners or tenants – in-common.
- The Chairman will call the meeting to order.
- It will be determined whether the requirements for a quorum have been satisfied.
- The Treasurer will present and motion to approve the Audited Financial Statements for the year ended December 31, 2012.
Dated this 22nd day of March, 2013.