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Announcements

Complimentary owner guide

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A new Sandyport Owner Guide is now available for collection from the security booth at the main entrance to Sandyport. One complimentary copy is available per property and may be collected by the owner or authorized representative, we simply require each copy to be signed for. Additional copies may be purchased from the Administration office for $15 each.

The Guide attempts to provide a user friendly means of navigating around the various rules, regulations and policies that govern our Community. A copy of the standard form of legal documents  that typically forms part of a conveyance is also included for convenience.

The Guide covers the most important aspects of the Community and the responsibilities of Owners and the Association. It is highly recommended for all Owners to have on hand for easy reference, even if it is not read cover to cover. For those Owners that are Landlords, we recommend purchasing additional copies for their Tenants.

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Announcements News

2014 Assessment notice

December 5, 2013

Dear Owner

Following consultation with the Audit & Finance Committee at a budget meeting on December 2, 2013, the Board of Directors resolved that the Association’s Annual Assessment Fee for 2014 remain unchanged at $2.75 per square foot. This represents the 8th consecutive year without a fee increase, which has been achieved in part through a rise in revenues from newly assessed dwellings (4%), enforcement of financial penalties for transgressors and by continuing to exercise financial prudence.

The 2014 budget is attached and will be effective from January 1 however it may be subject to revision in the event that the Government introduces Value Added Tax during the year.

We are pleased to be able to extend the early payment discount of 3% for all 2014 Assessments settled in full by January 14th, 2014. The following conditions must be met in order to qualify:

  • Payment must be received in full by January 14th, 2014.
  • Any other balances associated with the account should also be clear by the deadline.
  • The 3% discount may be deducted from the 2014 Assessment only.
  • Note that Indenture Charges (applied to vacant lots) are not eligible for discount and are due on January 1, 2014 in full.

The following installment options will also be available:

  • Monthly – due on the first day of each calendar month, commencing January.
  • Quarterly – due on the first day of January, April, July and October.

You will soon receive your 2014 Assessment invoice and be able to select your payment option at that time.

Yours sincerely

 

Robert Sands

Chairman

 

Download assessment notice

Categories
Announcements

Financial statements for the 9 months to September 2013

2013-q1

Click here to view a copy of the financial statements for the 9 months to September 2013.

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Announcements

Financial statements for the 6 months to June 2013

2013-q1

Click here to view a copy of the financial statements for the 6 months to June 2013.

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Announcements

Financial records for 2013-Q1

2013-q1

Click here to view a copy of the review of the financial records for 2013-Q1.

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Announcements News

2012 Financial Statements

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The Audited Financial Statements for the year ended December 31, 2012 are available for download here.

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Announcements Policies

Deadline for submission of proxies

The deadline for the submission of proxy forms for the forthcoming Extraordinary General Meeting expires at close of business on Friday the 12th day of April A.D. 2013 (Article 46), proxy forms received after 4pm of this date will be invalid.

We would like to remind all members attending the EGM in person to be in possession of their share certificate and ensure that their account is in good standing in order to be eligible to vote (Article 43). Voting will be by a show of hands in accordance with the Articles of Association.

We are in possession of share certificates prepared but not yet collected by various members. If you are member of the Association that is not in possession of a share certificate, please email shares@sandyportmanagement.com with your Sandyport address information to check on it’s status.

It should be noted that share certificates may fall into one of the following categories:

Pending – we are awaiting owner verification (e.g. copy of conveyance)
Prepared – the certificate is awaiting collection
Issued – the certificate has been issued to the owner of record

Download notice and proxy forms

 

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Announcements

Notice of Extraordinary General Meeting

2013 egm

To: The shareholders of Sandyport Homeowners Association Limited

Take Notice that an Extraordinary General Meeting of the Company will take place at the Gazebo located in Phase 5 (adjacent to the pond) on
Sunday April 28th, 2013 commencing at 3:00pm.

Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Friday the 12th day of April A.D. 2013. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.

Shareholders who are joint owners or owners as tenants-in-common must send in to the Company Secretary (in care of the office) in writing the name of the shareholder who they have authorised to cast the vote on behalf of the said joint owners or tenants – in-common.

Agenda

  1. The Chairman will call the meeting to order.
  2. It will be determined whether the requirements for a quorum have been satisfied.
  3. The Treasurer will present and motion to approve the Audited Financial Statements for the year ended December 31, 2012.

Dated this 22nd day of March, 2013.

Robert Sands

Chairman

Download notice and proxy forms

Categories
News

Proposed improvements for 2013 through 2015

improvements

The Board has reviewed the many suggestions to improve our community and believes that we should be able to complete many of those listed below over a 3 year period, if no special assessments are imposed. We are encouraging feedback for priority or additional suggestions which can be posted to the comment box below. Press the + alongside each item for further details.

Canal barrier

The existing steel barrier is corroded and possesses no mechanism to allow it to be opened mechanically. It remains open throughout the day during which time a rope is used to control access and egress.

Canal security booth

The building, which is of a wooden structure, is in a poor state and requires significant renovations or replacement.

Canal jetty

The frequency with which the canal inlet requires dredging is increasing due to the movement of the sand from the West to East. Engineers recommend extending and raising the jetty on both sides, and sand tightening them to reduce the amount of sand entering the canal.

Curbing

We have added curbing along the roadways where new landscaping has been installed giving the area a more finished look. However, most of the community roadways are without curbing.

Drains

Low lying areas of the estate are subject to flooding during heavy rainfall, the solution is to drill 150ft drains in the affected areas.

Landscaping project – Sandyport Drive 43 – 48

The tennis court, pool area, pool deck and gardens alongside Sandyport Drive 43 and the common area directly opposite are in poor condition. If the budget permits, all works should be carried out together.

Perimeter wall

There are plans to extend the wall that backs on to Super Value toward the corner by Tambearly School. We had applied to build an additional entrance in the same area but we have had difficulties obtaining right of way.

Pool resurfacing

The pools near Sandyport Drive 43, at Governor’s Cay and adjacent to Roberts Isle are due to be resurfaced.

Privacy screen

The fence that runs from the service gate toward Super Value does not provide any privacy from passers by along West Bay Street. A privacy screen – similar to that installed at the main entrance tennis courts – will improve the level of privacy in the community.

Recreation area

The area adjacent to the gazebo in near Coral Beach has sufficient space to add amenities; a committee has been formed to develop this idea.

Signs

The following are some suggestions we have received for additional signage within the community:

3D SIGNS

Restrooms
Pedestrian crossing
No smoking for restrooms
Wheelchair access (no playing)
Watch out for pedestrians
Speed bump ahead
Authorised personnel only
Launch ramp
Stop sign
15 MPH
Reserved
Name signs for recreation areas
Automatic entry – stand clear
Bicycle / pedestrian lane

FLAT SIGNS

No parking
Pitch in (inside the garbage corrals)
24 hour surveillance for outside of perimeter
Warning high voltage sign
No diving or removing of furniture
Do not force automatic gate
Press intercom for assistance
Keep of grass
Automatic entry – do not force open
General community rules for all entrances (including canal)

Street lights

We have approximately 200 street lights, many of which require re-installation to provide greater stability and better aesthetics. In particular during hurricane season a number tend to become damaged beyond repair at a cost of over $1,000 each.

Surveillance system

The CCTV system has recently been significantly upgraded to include the ability to transmit all CCTV footage to the main security control room. The next phase requires the installation of a fiber loop to allow faster transmission of video data together with greater saturation of CCTV cameras at choke points and recreation areas.

Tennis court fences

The fences around the tennis courts are original and in need of significant repairs or replacement. If the courts are resurfaced, the poor condition of the fences will become more obvious.

Tennis court resurfacing

All the tennis courts are in need of resurfacing and most have some degree of root damage from nearby trees.

Transformer fences

The work to replace the fences around the transformers and lift stations (wastewater system) is complete. The final stage of this project requires the installation of bougainvillea plants around each fence to provide a natural screen from the equipment within.

Wastewater system

It is a common misconception that the green tanks located at the maintenance compound store potable water. The tanks are part of our wastewater system which comprises of seven lift stations (which is a well with 2 pumps that move the wastewater toward the wastewater plant) and a series of tanks that each perform a function as part of the treatment process. Many repairs and upgrades have been carried out on the system since it was transferred from the Developer to the Association and there are many more outstanding. Preliminary costings to carry out the necessary repairs or upgrades recommended by our engineers exceed $600,000.

Categories
Announcements News

Board of Directors following 2012 AGM

The Board of Directors following the 2012 AGM on Sunday December 3rd, 2012 is as follows (in alphabetical order):

  • Constantinos Berdanis (Appointed January 2012)
  • Kenneth Cartwright  (Re-elected at 2011 AGM)
  • Monique Cartwright (Appointed December 2012)
  • Edward Gardner (Re-elected at 2012 AGM)
  • Tony Miaoulis (Re-elected at 2011 AGM)
  • Stephen Roberts (Appointed December 2012)
  • Robert Sands (Appointed December 2012)

 

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