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2013 Annual Report

2013 Annual Report

The Directors are pleased to announce the publication of the first Annual Report of the Sandyport Homeowners Association. An online version is available for viewing at this link and a print copy will be available at the forthcoming Annual General Meeting.

The AGM takes place on Friday March 28th, 2014 and registration commences at 5:00pm. The meeting will be called to order at 5:30pm.

Replacement poolside furniture

We appreciate the patience of residents whilst awaiting delivery of poolside furniture which we are pleased to advise is now installed. Each pool area is furnished with 4 chaise lounges with 2 side tables and a table with parasol and 4 chairs. The gazebo in phase V has an additional 2 chaise lounges with side table and table with parasol and 4 chairs. Please do not remove any furniture from their locations and also ensure that the parasols are closed after use. The community would appreciate the assistance of all residents to ensure that the furniture is handled in the proper manner.

Employees of the US Embassy

Residents that are employees of the US Embassy are required to channel any concerns related to property within Sandyport via the General Services Office who should report the same to the Landlord of their property. The Landlord should in turn report any matters that the Association is responsible for via it’s website for processing.

The Association will not accept any reports from US Embassy employees other than by the process described above.

Security updates – April 2011

Warm Greetings to all of our Residents!

There are a few notices I would like for all residents to keep in mind in the upcoming weeks.

As the summer months are approaching, residents will be taking advantage of the beach. I want to advise all residents to be cautious, because the beach under the bridge leads to the road and is also used by the public. Residents should remain aware of their surroundings while on the beach and alert Security if there is someone that they are not comfortable with and we will call the police.

In addition, we are still having ongoing problems with residents not being considerate by not taking along a doggy bag and cleaning after their pets. We are asking residents to cooperate with us by being considerate in this matter. Please be advised that we are planning to install disposal stations in the coming weeks.

Please note that a Security Officer is posted at the Tambearly School entrance gate between the hours of 8am – 9am (during school days) to assist with traffic flow. We are asking parents who are dropping off children to assist us by moving their vehicle as quickly as possible after drop off or pick up. You will note that we recently imposed a 5 minute parking time limit in this area. We will be creating additional parking spaces in the near future to further ease congestion.

Finally, there is a concern that some residents are purchasing barcode stickers to give to their family members who do not reside in Sandyport. This is an unsafe practice and we will refuse applications and disable barcodes that are found to be used by non-residents.

Sarah Barton – Head of Security


New enforcement measures

Penalties for breaches of Restrictive Covenants

The Board has determined that the owners of lots that are in breach of the Restrictive Covenants shall be subject to a $1,000 fine for each month or part thereof that the breach persists.

Specifically, this is intended to dissuade owners from storing property such as trailers, containers, boats or other vehicles on empty lots. Fines shall be imposed from April 1, 2011 and be subject to our standard debt collection procedures and penalties in the event that they remain unpaid.

Penalties for property stored on common areas

Pursuant to the notice issued on November 23, 2010 concerning the removal of property from common areas, the Association reserves the right to remove said property and sell it to recover removal costs.

The Board has determined that any property that is removed by the Association shall be stored at a cost of $1,000 per month (or part thereof) per item for a period of 3 months. Thereafter, the property shall be sold and any proceeds applied to the owner’s account.

Restricted entry for residents not in good standing

The Board has determined that residents with past due accounts or those that are in breach of the Restrictive Covenants may not enter the property via the main entrance. Our security team will be issued with a restricted entry list and will refuse entry at the main entrance to those listed residents and their visitors.

Use of boat slips

The Board has determined that only boats registered to residents may use the boat slips within Sandyport and registration details must be filed with our security department. Boats moored in slips that are not registered with residents of Sandyport shall not be permitted re-entry into the development.

Year end message from the Board of Directors

In the last year, who would have thought we could have accomplished so much.

It is with great pride that we speak to the transformation that has taken place in Sandyport. Plans are to continue refining our collective energies and remain focused on the rejuvenation of the neighbourhood.

We would like to take this opportunity to thank the inaugural board for their hard work; we have been in good hands. In our effort to build on what they have started, we realize that we have some big shoes to fill.

Since end of October, there have been semi monthly board meetings after which the lengthy to-do list our General Manager, Simon Cooper, receives is executed with enthusiasm and passion. We extend our sincere thanks to him and his team for their efforts.

Stay tuned as 2011 promises to bring many more ideas for beautifying our community and keeping all properties safe.

On behalf of the Board of Directors.

Karen Dagenais