Starting August 16th, 2010 we shall commence with the measuring of homes for the purposes of assessing the correct maintenance charges applicable for each home. We have instructed Licensed Architects, Douglas Minns, to proceed with the work at an agreed fee of $60 per home which will appear on the next maintenance bill. For security purposes the surveyors will be in possession of a Letter of Authorisation from the Association which they may present on request. Owners are encouraged to remain vigilant and contact security if they have any concerns.
The area used for determining the applicable maintenance charge is defined as follows:
- All enclosed building areas measured along the exterior perimeter walls.
- Enclosed garages (whether or not they are air conditioned).
- In the case of townhouses half of the area of the common walls.
- Covered porches, covered balconies, carports, gazebo’s and tool sheds are not included in the measurement. Fully enclosed porches and balconies are included (mesh screening does not qualify as enclosed for this purpose).
- Air conditioned third floor space (such as converted lofts).
There may be some instances that require interior access and we would appreciate your assistance in accommodating the surveyors in this regard. The process is expected to take approximately 3 months for the entire development, we will hand deliver written notices of the homes scheduled for survey each week during the preceding weekend. If there are any particular concerns or instructions regarding access at that time, please communicate them to our Head of Security in the first instance. If there are any other concerns, they may be directed to the General Manager.
Following each survey, our records will be updated and future maintenance charges will be based on the most recent assessment. There are no plans to retroactively adjust the maintenance fees.
For reasons of safety, the Association is not responsible for providing trimming services above those that can be provided at ground level without additional equipment. We would like Owners to be advised that trimming services are limited to heights of 6′ to prevent employee accidents while using a ladder. Owners with vegetation above this height should notify management and may arrange for it to be trimmed down to 6′ or should employ their own staff to maintain above the 6′ threshold.
We would also like to point out that since coconuts are normally above 6′ from the ground, the Association is not responsible for their removal.
Since ownership of the Association was transferred to the Property Owners, we have started the process of issuing the share certificates. Each property entitles the Owner to one share in the Association however in many cases we do not have all of the information required to enable us to issue the share certificate.
If you have received a share certificate, you may disregard this notice. If you have already provided information but do not yet have the share certificate in your possession, please contact the office as it may be awaiting collection. If you have not provided the information, please download the attached form and fax it to +1 (242) 327 8665 or email it to firstname.lastname@example.org. If you rent the home, please also complete the second page providing the tenant information.
Download form (requires Adobe Acrobat to view)
Lawns that are discolored, slow-growing, or have invading weeds or other pest problems may not be properly fertilized. Fertilizer is important for healthy, vigorous plant growth and development. Because many of the required nutrients for turfgrass are found naturally in the soil, fertilization practices focus on the supply of three primary nutrients — nitrogen, phosphorus, and potassium. Nitrogen is the only nutrient that turfgrass needs on a regular basis. Lawns may occasionally be deficient in iron, and fertilizers containing iron may be supplemented. As nitrogen is applied, both root and shoot growth increases. If too much nitrogen is applied too frequently, shoots will continue to grow yet root growth will slow, leaving the turf vulnerable to problems.
Insect feeding can cause grass to turn yellow or brown, or die, especially if the grass is already stressed. Damage usually begins in small, scattered patches, which may merge into large dead areas. However, lack of proper cultural care and use of inappropriate grass species in a particular location are more likely responsible for unhealthy or dying lawns than insects.Disease-causing pathogens, excessive or inappropriate use of chemicals such as fertilizers and herbicides, and dog urine also produce damage resembling that of insects. Before taking any insect control action, be sure that it is insects causing the problem and not something else.
Since the Association is not responsible for pest control, treatment nor the fertilisation of private gardens, it is advisable for owners to implement a good pest control and fertilization regime using a specialist firm. For further information concerning garden care click here.
We have revisited our revenue collection procedures in a bid to collect funds in a timely manner that will enable us to deliver a better and faster service. The bills are due on the first of every month and, to allow time for preparations, we generally send them out about 2 weeks before the due date.
If there are any queries, we would ask your assistance in bringing them to our attention before the due date. If not, we would appreciate payment as close to the due date as possible.
In addition to internal changes to our procedures, we have arranged for the assistance of debt collection agencies for delinquent accounts both here in The Bahamas and the UK in order to minimise our exposure to risky debts. Since their fees are paid by the debtor, the Association bears no cost for their services.
We have already seen an improvement over the course of the last month, reducing the outstanding balances by about 9 days and we expect to see further improvements over the next few months. We thank the owners that have historically been timely in paying the service charges and would ask everyone else to assist the Association by making payment a priority.