The Board of Directors has determined that all trailers, boats and unused vehicles are to be removed from the Amenity Areas (as described in the License Agreement) before December 29th, 2010. Designated parking lots are for working vehicles only and all other items such as those described herein will be removed by the Association beyond this date and, if necessary, sold to recover removal costs. This measure is being implemented in accordance with clause 33 of the Restrictive Covenants and clause 9, sub-clause (ix) of the License Agreement.
Category: Announcements
Removal of carports on common areas
The Board of Directors has determined that the carports erected along areas believed to be common (defined as “Amenity Areas” in the License agreement) are to be removed and notice is hereby given that the work will commence after December 29th, 2010. In the event that a property owner believes that they may have a carport erected in any of these areas that was conveyed to them, the conveyance documents evidencing the same must be submitted to the Association before the December deadline if the planned removal is to be reconsidered.
Revision of trimming policy
The Board of Directors has revised the policy concerning height limit to which trimming services are provided. Trimming shall be performed on vegetation to a height limit of 7’ except for palm trees, which are not subject to the same restriction.
Company Officers
The Board of Directors have appointed the following Officers:
- Chairman – Karen Dagenais
- Treasurer – Mark Holcombe
- Secretary – Craig Lines
Golf cart donation
After seeing the poor condition of our golf carts while being operated at night, which is an essential part of our security service to you, one of our Homeowners has kindly donated this 4-seater cart.
The Association has also purchased another similar cart from the same supplier who offered a preferential deal for both units. We would like to express our sincere thanks to the donor, who has requested anonymity.
Staff gratuities
We would like to advise that should any residents wish to offer gratuities for the personnel that help to keep Sandyport a safe and pleasant place to live, payments are being collected by Marie Souder who, in previous years, has acted as Trustee for the Sandyport Staff Gratuity Fund. We are sure that the staff will be very appreciative of the recognition of their efforts and although there is no upper or lower limit on the donation, a guide value of $50 per resident has been suggested.
The Association will provide Marie with a personnel list and she will distribute the funds on December 22nd. We would ask that no gratuity funds/cheques be paid to the Association in order to avoid any confusion. Payments can be made payable to Marie Souder ON OR PRIOR to Friday, December 21st and left at the Sandyport Homeowners office for her collection or at the Sandyport Security Gate Main Entrance.
Updated booking system
We are pleased to announce that we have expanded our booking system to allow separate bookings for each of the pool areas and the children’s playground.
The booking pages may be accessed by the main menu. We encourage suggestions for other booking resources (e.g. tennis courts) in the comments section of this page.
New Board
The new Board of Directors elected by the shareholders at yesterday’s AGM is as follows (in alphabetical order):
- Kenneth Cartwright
- Edward Chemaly
- Karen Dagenais
- Mark Holcombe
- Craig Lines
- Jane McLeod
- Tony Miaoulis
When the Board meets, they will determine who shall be Chairman and Secretary.
SANDYPORT HOMEOWNERS ASSOCIATION LIMITED
DIRECTOR’S REPORT TO THE SHAREHOLDERS
For the period January 2nd 2010 – October 21st 2010
On January 2nd 2010 the existing board members, Gilbert Ward, Larry Gibson, Kenneth Cartwright, Richard Gardner, Christine Berlanda, Scott Farrington and Joy Jibrilu (retired due to illness) were elected to serve until the Annual General Meeting by the previous shareholders. Mrs. Michelle Pindling-Sands was appointed at the August board meeting by the remaining board members to fill the vacancy created by the illness of Mrs. Jibrilu.
Your board members spent countless hours ascertaining the operational state of affairs of your Association, setting up the Security Committee, the Gardening Committee, the Architectural Committee, the Audit and Accounts Committee and the Legal and Compliance Committee. For many months with our previous General Manager, various members of the board had to assist on a daily basis with the day to day matters and crises that arose, personnel issues, gardening (or lack thereof) issues, equipment issues and accounting issues. It was quite a learning curve and very taxing. Special thanks go out to the various members of the above Committees for their considerable efforts. Richard Gardner walked the length and breadth of Sandyport every morning in the dark checking on the security guards and the sewerage and electrical systems and the various disasters in those areas were averted because of his considerable expertise and technical ability. We are in much better shape today, but not yet out of the woods as spare parts for the sewer system and electrical system operation are badly needed. Our sewer plant should normally be operating with two blowers and with a third one kept in reserve as a spare; right now we are operating on only one blower while the two others are in the USA being refurbished. New Blowers cost approximately $25,000 each; we need spare pumps for our seven sewer lift stations and these cost several thousands of dollars each.
Our previous manager, Mr. Glinton retired at the end of June. Our present General Manager Mr. Simon Cooper has done a remarkable job in the short time since he took over, and he was able to expose and deal with the many areas that were totally unsatisfactory in the operation of our Association. We are currently without the services of an accountant but Mr. Cooper’s considerable computer and accounting skills have stabilized what was otherwise a very unsatisfactory and archaic accounting system. Our General Manager moved swiftly to establish single handedly a website that is interactive and which allows us to communicate and receive communications in real time. Our gardeners are now trained and working fairly efficiently with proper equipment that we recently purchased and with a manager that has been able to properly schedule them and based on the feedback that we have received from you, the general maintenance of our lawns, hedges and common areas are in the best shape that we have seen them in years.
Many of you have expressed your appreciation for the visual improvement to our landscaped front entrance and guard gate. Many may no longer remember the complete eyesore that was our front entrance and thanks to the foresight of and hard work on a daily basis by Messrs Miaoulis and Chemaly, with help from some of our board members, we now have a front entrance that we can be proud of. Thanks to the discovery by Messrs Gardner and Cartwright of a large capacity diesel generator still in its packing carton hidden away in the bush behind the sewer plant, we now have a functioning generator with an automatic transfer switch installed at our guard gate so that our security and guard gates can function during power outages. We could not get any explanation from our previous general manager as to when this generator was purchased and by whom and for what purpose as it is a single phase generator and all of Sandyport (with the exception of the guard house) is three Phase. We have also installed central air-conditioning in the guard house at the gate so that our security staff can function therein during the hot summer months. We have also acquired a truck and trailer so that our gardening and other equipment and our landscaping staff (with water containers which we have never supplied before) can get to their assigned locations and back. It was quite appalling to see how little equipment and resources had been provided to them in the past and management and training was seriously lacking.
Immediately after taking over we began the process of identifying the various home and property owners in Sandyport and obtaining the information from them for the production of and delivery to them of their share certificates evidencing their share in our company for each property that they own. This is an ongoing process and it has been made especially difficult by our being given incorrect information in some instances, or no information in others, and we can only continue to encourage shareholders who sell their property to pass their share certificate to the new owner duly endorsed, with the request that the new owner present it to the Management Office with the necessary payment, and a request for a new certificate.
At this Annual General Meeting you are being asked to elect a new board of seven directors to take us forward to the next level.
Sandyport is a great and friendly boating community and for many of us, it is our home. It has been a pleasure to have been of service to you.
On behalf of the Board of Directors
____________________________________
Gilbert A. Ward
Chairman
Annual General Meeting Agenda
- The Chairman will call the meeting to order.
- It will be determined whether the requirements for a quorum have been satisfied.
- To review and adopt the minutes of the last Annual General Meeting of the Company.
- To elect four Shareholders to serve as Directors of the Company for a period of One(1) year and three (3) Shareholders to serve for a term of Two(2) years (Article no. 25).Nominees:-Kenneth Cartwright, Shirley Cartwright, Anthony Miaoulis, Edward Chemaly, Karen DagenaisCraig lines, Jane McLeod and Mark Holcombe.
- To review the audited Financial Statements for the financial year ending December 31st, 2009
- To consider and approve the Budget for the financial year 2010.
- To receive, consider and adopt the report of the Directors.
- To approve of the appointment of auditors for the ensuing year and to authorize the directors to fix the remuneration of the auditors.