All posts by Ronella Francis

NOTICE: emergency orders no .2 covid 19 update!

Dear Residents / Homeowners,


Office Closure

As a result of the Emergency Orders No. 2  issued on March 23rd, 2020 by the Government of the Bahamas, we wish to advise you that our office will be closed as of Tuesday March 24th, 2020. 
 
Our office staff will be working from home until March 31st, 2020 or until the Government provides further guidance as to when we can return.

All inquiries can still be addressed to support@sandyportmanagement.com

As a reminder, if you have something you must drop off to our office, please utilize the drop box located at the security service entrance. While we are a private community we are required to adhere to the Emergency Orders communicated effective through to March 31st 2020.


Amenity Areas

Additionally, it is not our intention to close pools, playgrounds, and tennis courts. However, we ask that all residents practice social distancing while utilitizing these common areas. 


Construction Sites

Please note that all construction sites must be secured by 6pm today March 24th, 2020 and shutdown until further notice.


(Please see attached – Emergency Powers COVID -19)
 
We trust everyone will continue to stay safe. 
 

Kind Regards
 
Management 

 







NOTICE: EMERGENCY POWERS (COVID 19) AND (UPDATE)

Dear Residents / Homeowners,

As a result of the Orders issued on March 19th, 2020 from the office of the Prime Minister of the Bahamas.  We take this opportunity to assure the Community that all essential services will continue to be maintained. We have spoken to all Service Providers and have confirmed the following.

Garbage Collection 
 
Household waste and litter visible roadside continues as scheduled.
 

·       Monday           0800 – 1100hrs
·       Tuesday           0800 – 1100hrs
·       Thursday         0800 – 1100hrs
·       Saturday          0800 – 1100hrs
 
Pool Maintenance
 
Regular maintenance will continue to include (3) visits per week.
 
·       Monday
·       Wednesday
·       Friday
 
 
Landscaping

  • The Landscape field staff will continue to provide daily service. 
  • The Landscape Manager and Supervisor will continue to conduct daily briefings to reiterate policies and provide updates.  
  • Daily sanitizing of all tools and vehicles will be done.
  • The Team will continue to practice social distancing while performing duties. 

Waste Water Plant / Maintenance Team

  • Our Wastewater Team remain available to ensure our treatment plant is maintained.
  • Our Maintenance Team remain available to ensure the general upkeep of the community.


Security Services

Security Service will continue to operate 24 hours per day.
All access points in the community are operational, and all necessary protocols remain in place.
All Security added measures which have been implemented over the past two must remain in effect.
Please speak with Security Services on 327-6943 if you have queries.
 

Office Hours & Operation
 
Our staff remain available by telephone or by email during normal working hours Monday to Friday 8:00am to 4:00pm
As a result of the orders March 19th, 2020 from the office of the Prime Minister of the Bahamas, we will be closing the office to the general public. If you have something you must drop off or pick up from our office, we will accept these items at the door or pass them on to you, but we are unable to allow you inside, as we cannot guarantee we can meet the social distancing requirements.

Please be reminded that payments can be placed in our drop box which is checked throughout the day. Similarly, using the various banking online portals is encouraged during this time.

Please visit our website for all payment options. 
While we are a Private Community we are required to adhere to the Orders communicated effective March 20- March 31, 2020.  

(Please see attached – Emergency Powers COVID -19)

We trust everyone will stay safe and well during this trying time.

Kind Regards,

Management



Notice of the Annual General Meeting 2020

To: The shareholders of 
Sandyport Homeowners Association Limited

            Take Notice that the Annual General Meeting of the Company will take place at the Gazebo located in Phase 5 (adjacent to the pond) on Friday March 27th, 2020 commencing at 5:30pm.

Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Friday the 13th day of March A.D. 2020. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.

Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Friday the 13th day of March A.D. 2020. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.

Nominations to serve on the Board of Directors will be accepted until Friday March 13th, 2020. Nominations should be made by email to nominees@sandyportmanagement.com and include a short biography together with a photograph.

Shareholders who are joint owners or owners as tenants-in-common must send in to the Company Secretary (in care of the office) in writing the name of the shareholder who they have authorised to cast the vote on behalf of the said joint owners or tenants – in –common.

Dated this February 25th, 2020

Robert Sands
Chairman

Download notice and proxy forms


Agenda

  1. The Chairman will call the meeting to order.
  2. It will be determined whether the requirements for a quorum have been satisfied.
  3. To review and adopt the minutes of the last Annual General Meeting of the Company.
  4. To elect Three (3) Shareholders to serve as Directors of the Company for a period of Two (2) years (Article no. 25).
  5. To review the audited Financial Statements for the financial year ending December 31st, 2019.
  6. To consider and approve the Budget for the financial year 2020.
  7. To receive, consider and adopt the report of the Directors.
  8. To approve of the appointment of auditors for the ensuing year and to authorize the Directors to fix the remuneration of the Auditors.


Notes

  1. Any shareholder entitled to attend and vote at the Annual General Meeting of the Company shall be entitled to appoint a proxy to attend and vote in the members stead and the proxy holder need not be a member of the Company.
  2. Proxies shall be either left at the Sandyport Management Office in Olde Towne, or communicated to the General Manager, via email. Proxies must be received at least fourteen (14) days before the start of the meeting (Article no. 46).
  3. Election of Directors shall be by secret ballot. Every member present in person or by proxy shall have one vote for each share held.

Use of marina slips for 2020

The Board has agreed to extend the marina slip program (see original post here) until December 31, 2020 subject to the terms set out below. Note the increase compared to the previous year covers the cost of additional liability insurance:

  • Payment in full of an annual fee of $2,000 + VAT;
  • The right to use the slip does not automatically renew upon expiration;
  • You may use the slip for your own boat only for as long as you remain a resident or owner;
  • It shall not be rented nor used by others;
  • In the event of hurricane, the boat shall be stored elsewhere;
  • You shall be responsible for any loss or damage to marina property due to neglect;
  • The boat shall be registered with Sandyport security and if anybody other than the owners use it, you shall notify security at least 24 hours before the boat leaves and enters Sandyport;
  • You will need to arrange for a dedicated water supply to be installed by the Association in the event you require access to potable water, and
  • Your rights under the terms of the Licence Agreement and Conveyance are not affected by this agreement.
  • Slips will be allocated on a first paid basis subject to priority being given to non-waterfront lot owners, followed by existing slip users then all remaining residents / owners.

To reserve a slip, please make the reservation below and forward payment in the amount of $2,000 + VAT (Total $2,240) to the Association office. Reservations are not secured until we confirm in writing accordingly. The slips shall be allocated on a first paid, first served basis with preference being given to those that took advantage of the program in the previous year provided that payment is made before the expiration date. Unauthorised vessels will be removed after December 31, 2019.

Private docks

TAKE NOTICE THAT Residents (tenants and/or visitors) using mooring posts, cleats, or any other means of securing vessels to their properties do so at their own risk. Users are responsible for ensuring the security of their vessels including the equipment used, whether or not the said equipment forms part of, or is attached to, common property. Sandyport Homeowners Association Limited (the Association) does not warrant the use of any such equipment located on common property or otherwise, with your use of any such equipment you agree to indemnify and hold harmless the Association for any injury, loss, or damage arising therefrom. The Association accepts no responsibility, and is not liable, for any injury, loss, or damage arising directly or indirectly from poorly secured vessels. Owners that wish to install equipment to secure their vessels are hereby reminded of their obligation to seek the requisite approval from the Association.