Annual General Meeting 2012 Agenda

SANDYPORT HOMEOWNERS ASSOCIATION LIMITED

2012 ANNUAL GENERAL MEETING OF THE SHAREHOLDERS

AGENDA

 To: The Shareholders and the Auditors

The 2012 Annual General Meeting  will be held on Sunday December 2nd, 2012 commencing at 3:00pm at Tambearly School Hall, adjacent to Phase 5 of Sandyport. Entrance to Tambearly will be through the Sandyport entrance to the School at the Eastern end of the main road, in Phase 5.

The following items of business will be conducted:

  1. The Chairman will call the meeting to order.
  2. It will be determined whether the requirements for a quorum have been satisfied.
  3. To review and adopt the minutes of the last Annual General Meeting of the Company.
  4. To elect Four (4) Shareholders to serve as Directors of the Company for a period of  Two (2) years (Article no. 25).
  5. To review the audited Financial Statements for the financial year ending December 31st, 2011.
  6. To consider and approve the Budget for the financial year 2013.
  7. To receive, consider and adopt the report of the Directors.
  8. To approve of the appointment of auditors for the ensuing year and to authorize the Directors to fix the remuneration of the Auditors.

Dated this 7th day of November, 2012.

Jane McLeod
Secretary

 

Notes

  • Any shareholder entitled to attend and vote at the Annual General Meeting of the Company shall be entitled to appoint a proxy to attend and vote in the members stead and the proxy holder need not be a member of the Company.
  • Proxies shall be either left at the Sandyport Management Office in Olde Towne, or communicated to the General Manager, via email. Proxies must be received at least fourteen (14) days before the start of the meeting (Article no. 46).
  • Election of Directors shall be by secret ballot. Every member present in person or by proxy shall have one vote for each share held.

2 thoughts on “Annual General Meeting 2012 Agenda”

  1. Item 6 on the Agenda for the Annual Meeting on 2nd December, 2012 “To consider and approve the Budget for the financial Year 2013” is not valid and any resolution put to the meeting is meaningless.

    The Budget for 2013 must be prepared and approved by the Directrs acting bona fide and having obtianed the necessary information.

    The present Board is clealry unwilling to approve the budget which will determine the Mainrtnenace Charges for 2013 and no mention of it is made in their Report.
    I can understand the Board are willing to responsilityi for the fees and damages and legal fees with respect to my Action No. 489 of 2012

    Even if the Directors disclosed some figures the Shareholders do not have the information to determine the Budget and the Directrs are avoiding their responsibility and a vote of the Shareholders is meaningless and will not validate next year’s Assessment.

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