Unidentified payments

We are in receipt of a number of payments that we have been unable to identify and are held pending verification. Please review the dates and amounts of the transactions below and log in to check if any are missing from your account. If so, please contact us with confirmation of the payment transmission so that we may credit the balance to your account. Please note that there may be a difference between the transmission amount and the amount shown below due to bank charges (normally associated with international transfers):

Date  Amount
02/01/2016  426.90
01/04/2016  71.34
11/27/2015  363.84
10/21/2015  0.22
10/07/2015  64.50
09/22/2015  353.22
06/01/2015  692.77
03/31/2015  293.00
10/03/2014  484.69
07/14/2014  60.00
07/02/2014  500.00
06/03/2014  613.91
06/02/2014  350.00
02/25/2014  575.00
01/08/2014  1,194.84
12/20/2013  5,938.88
02/12/2013  480.00
08/09/2012  300.17
07/02/2012  230.00
06/21/2012  966.18
06/13/2012  57.78
05/30/2012  3,037.34
02/10/2012  1,200.00
12/09/2011  29.97
10/18/2011  288.86
08/09/2011  643.27
02/15/2011  1,509.88

Notice of the Annual General Meeting 2016

HOA-Election

To: The shareholders of 
Sandyport Homeowners Association Limited

Take Notice that the Annual General Meeting of the Company will take place at the Gazebo located in Phase 5 (adjacent to the pond) on Friday April 1st, 2016 commencing at 5:30pm.

Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Friday the 18th day of March A.D. 2016. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.

Nominations to serve on the Board of Directors will be accepted until Friday March 18th, 2016. Nominations should be made by email to nominees@sandyportmanagement.com and include a short biography together with a photograph.

Shareholders who are joint owners or owners as tenants-in-common must send in to the Company Secretary (in care of the office) in writing the name of the shareholder who they have authorised to cast the vote on behalf of the said joint owners or tenants-in-common.

Dated this February 2nd, 2016

Robert Sands
Chairman

Download notice and proxy forms

 


 

Agenda

  1. The Chairman will call the meeting to order.
  2. It will be determined whether the requirements for a quorum have been satisfied.
  3. To review and adopt the minutes of the last Annual General Meeting of the Company.
  4. To elect Three (3) Shareholders to serve as Directors of the Company for a period of  Two (2) years (Article no. 25).
  5. To review the audited Financial Statements for the financial year ending December 31st, 2015.
  6. To consider and approve the Budget for the financial year 2016.
  7. To receive, consider and adopt the report of the Directors.
  8. To approve of the appointment of auditors for the ensuing year and to authorize the Directors to fix the remuneration of the Auditors.

 



Notes

  1. Any shareholder entitled to attend and vote at the Annual General Meeting of the Company shall be entitled to appoint a proxy to attend and vote in the members stead and the proxy holder need not be a member of the Company.
  2. Proxies shall be either left at the Sandyport Management Office in Olde Towne, or communicated to the General Manager, via email. Proxies must be received at least fourteen (14) days before the start of the meeting (Article no. 46).
  3. Election of Directors shall be by secret ballot. Every member present in person or by proxy shall have one vote for each share held.

Zika virus alert

Zika Mosquito

The following article was published by The Tribune on January 27, 2016. We are investigating the risk to our community and will circulate a notice if we plan to fog.

THE Department of Environmental Health Services plans to launch an “intensified” fogging programme in New Providence and the Family Islands to prevent the spread of the Zika virus, Director of Environmental Health Melanie McKenzie said yesterday.

Ms McKenzie said the DEHS would begin fogging in respective communities “sometime this week,” depending on the wind conditions, for the Aedes aegypti mosquito that carries the virus.

She also said DEHS officials will be “intensifying” their normal inspections of properties to contain the breeding.

The Zika virus, a member of the same family of viruses that cause the Chikungunya virus and dengue fever, is causing global concern because of its reported connection to microcephaly, a congenital condition in which babies are born with abnormally small heads. The condition causes severe developmental issues and sometimes death.

According to the Pan American Health Organization (PAHO), over 20 countries in the Americas have reported the presence of the virus, including Brazil, Barbados, and Haiti. The virus has been reported in the United States, but only from travellers returning from countries where the virus is prevalent.

There have been no reports of the Zika virus in the Bahamas, however.

“It’s the same mosquito that spreads dengue so the protocol is exactly the same for us,” Ms McKenzie told The Tribune. “It will be a programme where we’re just intensifying our normal inspections of properties to contain the breeding, we’re going to be fogging, and we’re going to do the entire island and the Family Islands.

“Fogging will start if not (Tuesday night) then sometime this week according to the wind speed; if there’s too much wind it’s a waste of the chemicals and it doesn’t do the work that it is intended to do,” she added. “We’ll also be (spraying larvicide), looking for breeding in all properties and public spaces.

“Then of course we give preventative measures in terms of not getting bitten by mosquitos – that normally comes out from the Ministry of Health – indicating what you should or shouldn’t do, in terms of protecting yourself in the evening when mosquitos are around, wearing proper clothing, all of those protective measures.”

The virus is transmitted when an Aedes aegypti mosquito bites a person with an active infection and then spreads the illness by biting others.

According to the US Centre for Disease Control (CDC), common symptoms of the Zika virus disease are fever, rash, joint pain, and conjunctivitis. The illness is usually mild with symptoms lasting from several days to a week. Severe disease requiring hospitalisation is uncommon, the CDC said.

An outbreak of the virus in Brazil “led to reports of Guillain-Barre syndrome and pregnant women giving birth to babies with birth defects and poor pregnancy outcomes,” the CDC’s website reports.

There is no known vaccine or specific drug for the virus, according to the Pan American Health Organisation.

“This is why we keep trying to emphasise through public education that we must be conscious of all these emerging diseases that are spread by vectors,” Ms McKenzie said. “And we can control it simply by doing the things we ought to do with our containers. Because in the Bahamas it’s primarily a situation where we don’t deal with our containers as well as we should.”

Environment Minister Kenred Dorsett would not comment on the matter yesterday, telling The Tribune a statement would be released soon.

According to PAHO, the virus was isolated for the first time in 1947 in the Zika forest in Uganda. Since then, it has remained mainly in Africa, with small and sporadic outbreaks in Asia.

In 2007, a major epidemic was reported on the island of Yap (Micronesia), where nearly 75 per cent of the population was reportedly infected.

In May 2015, the public health authorities in Brazil confirmed the transmission of the virus in the northeast of the country, according to PAHO. Since October of last year, some 23 countries and territories in the Americas have reported the presence of the virus, the organisation said.

House numbering exercise

Screen Shot 2016-01-20 at 10.43.44 AM

The following message is an extract from an earlier release issued by the Government of The Bahamas and is pertinent to the house numbering exercise presently taking place in Sandyport:

The General Public is reminded that the House Numbering Exercise in New Providence continues and the Ministry is therefore seeking their support and cooperation to allow access to their properties for the installation of the assigned number on their buildings.

Ministry of Public Works and Transport employees assigned this task will be properly identified and due care will be taken not to damage the owners’ property. Each person installing the numbers on buildings will have an identification card that clearly indicates that they are a part of the Ministry of Public Works and Transport’s house numbering team.

The historic exercise of correctly numbering the houses along with the street naming project, when completed, would make it easier to locate streets, businesses and houses throughout the island of New Providence.

We have provided written approval to the Ministry to grant access to duly authorized persons who may produce a copy of the letter upon request.

We have been asked how this affects addresses of the properties on title documents and it is our understanding that these will remain unaffected. Upon completion of the exercise the Association expects to be furnished with the Ministry assigned numbers which we will add to our records. Whether these numbers become the adopted standard will be a matter for the Board to review in due course.

Copy of the Public Announcement

Unidentified payments

We are in receipt of a number of payments that we have been unable to identify and are held pending verification. Please review the dates and amounts of the transactions below and log in to check if any are missing from your account. If so, please contact us with confirmation of the payment transmission so that we may credit the balance to your account. Please note that there may be a difference between the transmission amount and the amount shown below due to bank charges (normally associated with international transfers):

Date  Amount
21-Dec-15  7,948.32
27-Nov-15  363.84
21-Oct-15  0.22
7-Oct-15  64.50
22-Sep-15  353.22
9-Sep-15  632.00
1-Jun-15  692.77
31-Mar-15  293.00
3-Oct-14  484.69
14-Jul-14  60.00
2-Jul-14  500.00
3-Jun-14  613.91
2-Jun-14  350.00
25-Feb-14  575.00
8-Jan-14  1,194.84
20-Dec-13  5,938.88
12-Feb-13  480.00
9-Aug-12  300.17
2-Jul-12  230.00
21-Jun-12  966.18
13-Jun-12  57.78
30-May-12  3,037.34
10-Feb-12  1,200.00
9-Dec-11  29.97
18-Oct-11  288.86
9-Aug-11  643.27
15-Feb-11  1,509.88

Use of marina slips from 2016

sand dollar marinaIn January 2013 the Board circulated a notice that slips at the Sand Dollar Marina shall be subject to an annual fee of $4,200. Owners were advised to produce proof of entitlement to the free use of a slip if they believed such right existed. It has been established that slips 1, 2 and 5 through 11 are available for use at the Association’s discretion.

At a Board meeting on December 14, 2015 the Directors determined that the aforementioned slips shall be made available for use from February 1, 2016 by residents or owners subject to the following terms:

  • Payment in full of an annual fee of $1,800 + VAT (prorated from February 1 to December 31, 2016);
  • The right to use the slip does not automatically renew upon expiration;
  • You may use the slip for your own boat only for as long as you remain a resident or owner;
  • It shall not be rented nor used by others;
  • In the event of hurricane, the boat shall be stored elsewhere;
  • You shall be responsible for any loss or damage to marina property due to neglect;
  • The boat shall be registered with Sandyport security and if anybody other than the owners use it, you shall notify security at least 24 hours before the boat leaves and enters Sandyport;
  • You will need to arrange for a dedicated water supply to be installed by the Association in the event you require access to potable water, and
  • Your rights under the terms of the Licence Agreement and Conveyance are not affected by this agreement.

Slips will be allocated on a first paid basis subject to priority being given to non-waterfront lot owners, followed by existing slip users then all remaining residents / owners.

To reserve a slip, please put the request in writing to this office detailing the address and boat registration information and include payment of $1,773.75. Reservations are not secured until we confirm in writing accordingly. Unauthorised boats will be removed after January 31, 2016.

Unidentified payments

We are in receipt of a number of payments that we have been unable to identify and are held pending verification. Please review the dates and amounts of the transactions below and log in to check if any are missing from your account. If so, please contact us with confirmation of the payment transmission so that we may credit the balance to your account. Please note that there may be a difference between the transmission amount and the amount shown below due to bank charges (normally associated with international transfers):

 Date  Amount
27-Nov-15  $363.84
21-Oct-15  $0.22
7-Oct-15  $64.50
22-Sep-15  $353.22
9-Sep-15  $632.00
1-Jun-15  $692.77
31-Mar-15  $293.00
3-Oct-14  $484.69
14-Jul-14  $60.00
2-Jul-14  $500.00
3-Jun-14  $613.91
2-Jun-14  $350.00
25-Feb-14  $575.00
8-Jan-14  $1,194.84
20-Dec-13  $5,938.88
12-Feb-13  $480.00
9-Aug-12  $300.17
2-Jul-12  $230.00
21-Jun-12  $966.18
13-Jun-12  $57.78
30-May-12  $3,037.34
10-Feb-12  $1,200.00
9-Dec-11  $29.97
18-Oct-11  $288.86
9-Aug-11  $643.27
15-Feb-11  $1,509.88

Serving our community