Notice of the Annual General Meeting 2015

2015 AGM Notice

To: The shareholders of 
Sandyport Homeowners Association Limited

Take Notice that the Annual General Meeting of the Company will take place at the Gazebo located in Phase 5 (adjacent to the pond) on Friday March 27th, 2015 commencing at 5:00pm.

Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Friday the 13th day of March A.D. 2015. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.

Nominations to serve on the Board of Directors will be accepted until Friday March 13th, 2015. Nominations should be made by email to nominees@sandyportmanagement.com and include a short biography together with a photograph.

Shareholders who are joint owners or owners as tenants-in-common must send in to the Company Secretary (in care of the office) in writing the name of the shareholder who they have authorised to cast the vote on behalf of the said joint owners or tenants-in-common.

Dated this January 22nd, 2015

Robert Sands
Chairman

Download notice and proxy forms

 


 

Agenda

  1. The Chairman will call the meeting to order.
  2. It will be determined whether the requirements for a quorum have been satisfied.
  3. To review and adopt the minutes of the last Annual General Meeting of the Company.
  4. To elect Four (4) Shareholders to serve as Directors of the Company for a period of  Two (2) years (Article no. 25).
  5. To review the audited Financial Statements for the financial year ending December 31st, 2014.
  6. To consider and approve the Budget for the financial year 2015.
  7. To receive, consider and adopt the report of the Directors.
  8. To approve of the appointment of auditors for the ensuing year and to authorize the Directors to fix the remuneration of the Auditors.

 



Notes

  1. Any shareholder entitled to attend and vote at the Annual General Meeting of the Company shall be entitled to appoint a proxy to attend and vote in the members stead and the proxy holder need not be a member of the Company.
  2. Proxies shall be either left at the Sandyport Management Office in Olde Towne, or communicated to the General Manager, via email. Proxies must be received at least fourteen (14) days before the start of the meeting (Article no. 46).
  3. Election of Directors shall be by secret ballot. Every member present in person or by proxy shall have one vote for each share held.

Unidentified payments

We are in receipt of a number of payments that we have been unable to identify and are held pending verification. Please review the dates and amounts of the transactions below and log in to check if any are missing from your account. If so, please contact us with confirmation of the payment transmission so that we may credit the balance to your account. Please note that there may be a difference between the transmission amount and the amount shown below due to bank charges (normally associated with international transfers):

Date Amount
02/15/2011 1,509.88
08/09/2011 643.27
10/18/2011 288.86
12/09/2011 29.97
02/10/2012 1,200.00
05/30/2012 3,037.34
06/13/2012 57.78
06/21/2012 966.18
07/02/2012 230.00
08/09/2012 300.17
02/12/2013 480.00
12/20/2013 5,938.88
01/08/2014 1,194.84
02/25/2014 575.00
06/02/2014 350.00
06/03/2014 613.91
07/02/2014 500.00
07/14/2014 60.00
10/03/2014 484.69
11/06/2014 671.20
12/05/2014 967.22
12/05/2014 1,029.18
12/08/2014 300.00
12/29/2014 8,091.36
12/29/2014 674.28

Unidentified payments

We are in receipt of a number of payments that we have been unable to identify and are held pending verification. Please review the dates and amounts of the transactions below and log in to check if any are missing from your account. If so, please contact us with confirmation of the payment transmission so that we may credit the balance to your account. Please note that there may be a difference between the transmission amount and the amount shown below due to bank charges (normally associated with international transfers):

Date Amount
15-Feb-11 1,509.88
9-Aug-11 643.27
18-Oct-11 288.86
9-Dec-11 29.97
10-Feb-12 1,200.00
30-May-12 3,037.34
13-Jun-12 57.78
21-Jun-12 966.18
2-Jul-12 230.00
9-Aug-12 300.17
12-Feb-13 480.00
20-Dec-13 5,938.88
8-Jan-14 1,194.84
25-Feb-14 575.00
2-Jun-14 350.00
3-Jun-14 613.91
2-Jul-14 500.00
14-Jul-14 60.00
3-Oct-14 484.69
6-Nov-14 671.20
24-Nov-14 1,000.00
1-Dec-14 555.49
1-Dec-14 1,339.41
3-Dec-14 500.00

 

 

 

Holiday business hours 2014-2015

Sandyport 2014 Holiday

The Holiday season is here again and it is during this time of year that criminal activity tends to increase. However we wish to assure you that we will continue to do our part to ensure the safety of residents and their property. There are a number of safety precautions the Security Department would like everyone to bear in mind during this season.

  • Call Security Services on 327-6943 to report anything that appears suspicious.
  • Monitor children and always be aware of their activities. Our Security personnel have had cause to deal with resident children damaging Association property, their time could be better utilized.
  • Be aware of your surroundings. When traveling home at night, be vigilant to ensure that you are not being followed. If you suspect that you are being followed, please  stop at the security gate. This is particularly important for residents who may normally utilize the automatic entry system – do not use it under these circumstances.
  • Drivers of vehicles with dark tinted glass should open their windows when stopping at the Security gate so that personnel can check that the occupants are not under duress.  When there are guests following you home, please give Security Services their names. Also, inform your guest to stop at the Security gate and not to enter directly after you.
  • Provide Security Services with guest lists for any upcoming functions in order to prevent delays or inconveniencing them.
  • Notify Security Services if your property is going to be vacant over the holidays, you may send instructions at our Going away service.

In conclusion, please be reminded that workers’ identification badges and vehicle decals expire at the end of December.

Business hours during the Holiday season:

Dec 24th – 8am – noon
Dec 25th – 26th – closed
Dec 29th & 30th – 8am – 4pm
Dec 31st – 8am – noon
Jan 1st – closed

Business resumes as normal on January 2nd, 2015. In the event of emergencies outside of business hours, please contact 327-6943.

We would like to take this opportunity to wish all residents Happy Holidays and all the best for the New Year.

Car and boat registrations

Car Decal

2015 car decals will be available for collection after December 15, 2014 from Security Services.

Under the policy for watercraft moored in Sandyport, all existing permits will expire at midnight on December 31, 2014. Please complete the application form and submit to Security Services together with current documentation.

Security Services are at the main entrance. Full details and the application form are available here.

Worker ID passes require proof of right to work

Bahamas Immigration Logo

All workers (including housekeepers, gardeners, handymen etc.) are required to obtain a pass and enter the property via the service entrance. Occasional workers may obtain a day pass at the entrance subject to paying a $1 deposit (refunded on exit) and clearing security in the usual manner.

Contractors and regular workers, including those that are employed by contractors, are required to purchase an annual pass at a cost of $10 per annum (or $1 per month or part thereof if purchased during the year).

To qualify for a pass the applicant should obtain authorization from the property owner. In the event that the applicant is employed by a third party authorized by the owner, such as a contractor, that third party should make the application on behalf of its’ personnel.

Applicants must demonstrate they have the right to work in The Bahamas by producing a passport and, in the case of non-Bahamians, a valid permit with no work restrictions.

The annual passes expire on December 31 at midnight. Call 327 6943 for further information.

Use of carports for 2015

The Board has agreed to extend the carport usage program (see original post here) until December 31, 2015 subject to payment of a fee of $150 (plus VAT after January 1, 2015) per carport. The spaces shall be allocated on a first paid, first served basis with preference being given to those that took advantage of the program in the previous year.

The spaces are numbered in accordance with the sequence below starting from the West and heading East. Unauthorized vehicles parked in any of these locations after December 31, 2014 shall be subject to removal and storage charges.

To start the application process, please complete the form below and the office will contact you to finalise arrangements.

Your Name

Your Email (required)

Address (required)

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