Notice of the Annual General Meeting 2017

To: The shareholders of 
Sandyport Homeowners Association Limited

            Take Notice that the Annual General Meeting of the Company will take place at the Gazebo located in Phase 5 (adjacent to the pond) on Friday March 24th, 2017 commencing at 5:30pm.

Forms of Proxy are hereby circulated to shareholders for those who wish to have someone else represent them or to cast their vote. On completion of the form of proxy, same should also be sent to the Secretary via the Office on or before Friday the 10th day of March A.D. 2017. Where shares are held by companies, the company must send in a form of proxy designating an individual to cast the vote on its behalf.

Nominations to serve on the Board of Directors will be accepted until Friday March 10th, 2017. Nominations should be made by email to nominees@sandyportmanagement.com and include a short biography together with a photograph.

Shareholders who are joint owners or owners as tenants-in-common must send in to the Company Secretary (in care of the office) in writing the name of the shareholder who they have authorised to cast the vote on behalf of the said joint owners or tenants – in –common.

Dated this February 14th, 2017

Robert Sands
Chairman

Download notice and proxy forms

 


 

Agenda

  1. The Chairman will call the meeting to order.
  2. It will be determined whether the requirements for a quorum have been satisfied.
  3. To review and adopt the minutes of the last Annual General Meeting of the Company.
  4. To elect Four (4) Shareholders to serve as Directors of the Company for a period of  Two (2) years (Article no. 25).
  5. To review the audited Financial Statements for the financial year ending December 31st, 2016.
  6. To consider and approve the Budget for the financial year 2017.
  7. To receive, consider and adopt the report of the Directors.
  8. To approve of the appointment of auditors for the ensuing year and to authorize the Directors to fix the remuneration of the Auditors.

 



Notes

  1. Any shareholder entitled to attend and vote at the Annual General Meeting of the Company shall be entitled to appoint a proxy to attend and vote in the members stead and the proxy holder need not be a member of the Company.
  2. Proxies shall be either left at the Sandyport Management Office in Olde Towne, or communicated to the General Manager, via email. Proxies must be received at least fourteen (14) days before the start of the meeting (Article no. 46).
  3. Election of Directors shall be by secret ballot. Every member present in person or by proxy shall have one vote for each share held.

Lawn chemical treatments

We will be carrying out a chemical application around the common areas of the property on Friday February 10, 2017.

For safety reasons, signs will be placed in the areas being treated and we would ask that parents and pet owners pay particular attention to the affected areas.

In particular please avoid the area between Kingfisher Island and Watercolor Cay.

Unidentified payments

We are in receipt of a number of payments that we have been unable to identify and are held pending verification. Please review the dates and amounts of the transactions below and log in to check if any are missing from your account. If so, please contact us with confirmation of the payment transmission so that we may credit the balance to your account. Please note that there may be a difference between the transmission amount and the amount shown below due to bank charges (normally associated with international transfers):

Date Amount
31-Jan-17 541.39
31-Jan-17 76.00
31-Jan-17 209.84
30-Dec-16 643.48
25-Oct-16 223.82
12-Oct-16 57.47
17-Aug-16 20.04
16-Aug-16 652.69
15-Aug-16 375.00
14-Apr-16 64.50
5-Apr-16 2,146.03
5-Apr-16 700.00
11-Mar-16 3,028.47
8-Mar-16 500.00
7-Mar-16 700.00
3-Feb-16 670.00
27-Nov-15 363.84
21-Oct-15 0.22
22-Sep-15 353.22
1-Jun-15 692.77
31-Mar-15 293.00
3-Oct-14 484.69
14-Jul-14 60.00
3-Jun-14 613.91
2-Jun-14 350.00
25-Feb-14 575.00
8-Jan-14 1,194.84
20-Dec-13 5,938.88
12-Feb-13 480.00
9-Aug-12 300.17
2-Jul-12 230.00
21-Jun-12 966.18
13-Jun-12 57.78
30-May-12 3,037.34
10-Feb-12 1,200.00
9-Dec-11 29.97
18-Oct-11 288.86
9-Aug-11 643.27
15-Feb-11 1,509.88

Distracted driving

We have received an increasing number of reports from residents concerned about texting whilst driving. As a community that promotes safety first, we encourage residents to avoid using mobile devices whilst driving.

Because text messaging requires visual, manual, and cognitive attention from the driver, it is by far one of the most alarming distractions. The average text message distracts a driver for 4.6 seconds: That’s like driving the length of a football field blind at 55mph.

Being a family community, we have younger residents that are at greater risk of having an accident with a distracted driver.

Distracted driving costs lives, please be proactive and let us not wait for an accident to happen. Make a habit of waiting until it’s safe to use the device, inside and outside of our community.

Lawn chemical treatments

We will be carrying out a chemical application around the common areas of the property on Friday January 13, 2017.

For safety reasons, signs will be placed in the areas being treated and we would ask that parents and pet owners pay particular attention to the affected areas.

In particular please ensure pets and children avoid the area opposite the park located near Roberts’ Isle.

Unidentified payments

We are in receipt of a number of payments that we have been unable to identify and are held pending verification. Please review the dates and amounts of the transactions below and log in to check if any are missing from your account. If so, please contact us with confirmation of the payment transmission so that we may credit the balance to your account. Please note that there may be a difference between the transmission amount and the amount shown below due to bank charges (normally associated with international transfers):

Date  Amount
3-Jan-17  $108.78
30-Dec-16  $258.00
30-Dec-16  $506.15
30-Dec-16  $2,500.00
30-Dec-16  $620.00
30-Dec-16  $643.48
23-Dec-16  $8,674.67
1-Dec-16  $84.93
25-Oct-16  $223.82
12-Oct-16  $57.47
17-Aug-16  $20.04
16-Aug-16  $652.69
15-Aug-16  $375.00
14-Apr-16  $64.50
5-Apr-16  $2,146.03
5-Apr-16  $700.00
11-Mar-16  $3,028.47
8-Mar-16  $500.00
7-Mar-16  $700.00
3-Feb-16  $670.00
27-Nov-15  $363.84
21-Oct-15  $0.22
22-Sep-15  $353.22
1-Jun-15  $692.77
31-Mar-15  $293.00
3-Oct-14  $484.69
14-Jul-14  $60.00
3-Jun-14  $613.91
2-Jun-14  $350.00
25-Feb-14  $575.00
8-Jan-14  $1,194.84
20-Dec-13  $5,938.88
12-Feb-13  $480.00
9-Aug-12  $300.17
2-Jul-12  $230.00
21-Jun-12  $966.18
13-Jun-12  $57.78
30-May-12  $3,037.34
10-Feb-12  $1,200.00
9-Dec-11  $29.97
18-Oct-11  $288.86
9-Aug-11  $643.27
15-Feb-11  $1,509.88

Important changes to construction guidelines

Effective January 1, 2017 amendments to the construction guidelines will become effective. The changes have been adopted to minimize the likelihood of disruption during construction activity.

The full guidelines are available here, the amendments affect two clauses and are highlighted below:

2.1.3                                       Construction activity is permitted only between 7:30 a.m. and 5:00 p.m. on Mondays through Friday save for excavation work which is permitted until 3:00pm. No construction is allowed on Saturdays, Sundays or Public Holidays. Any construction activity considered a nuisance can be stopped by Security and workers may be asked to leave.

2.1.5                                       The contractor is responsible for avoiding damage and making full repairs to any Common Areas, developed or undeveloped properties, streets, sidewalks, utilities, lighting, signage and/or landscaping in the vicinity of the construction site. Before heavy equipment is permitted on the property the owner shall agree to indemnify the Association, by way of written agreement, against loss or damage caused by such equipment. Heavy equipment will be denied access if no specific indemnity is in place from the owner in a written form held at the security gate.

The Indemnity Agreement is available for download at the Construction Guidelines page.

Car and boat registrations for 2017

2017 auto identification decals are now available for collection from Security Services located at the Sandyport main entrance.

Mandatory boat permits

Under the policy for watercraft moored in Sandyport, all existing permits will expire at midnight on December 31, 2016. Please complete the application form and submit to Security Services together with current documentation. Vessels without or within invalid permits will be denied access to the waterwaysFull details and the application form are available here.

Holiday business hours 2016-2017

Holidays 2015-2016

The Holiday season is here again and it is during this time of year that criminal activity tends to increase. However we wish to assure you that we will continue to do our part to ensure the safety of residents and their property. There are a number of safety precautions the Security Department would like everyone to bear in mind during this season.

  • Call Security Services on 327-6943 to report anything that appears suspicious.
  • To speak to an officer immediately press ‘1’ as soon as you hear the first greeting then again at the second menu.
  • Monitor children and always be aware of their activities. Our Security personnel have had cause to deal with resident children damaging Association property, their time could be better utilized.
  • Be aware of your surroundings. When traveling home at night, be vigilant to ensure that you are not being followed. If you suspect that you are being followed, please  stop at the security gate. This is particularly important for residents who may normally utilize the automatic entry system – do not use it under these circumstances.
  • Drivers of vehicles with dark tinted glass should open their windows when stopping at the Security gate so that personnel can check that the occupants are not under duress.  When there are guests following you home, please give Security Services their names. Also, inform your guest to stop at the Security gate and not to enter directly after you.
  • Provide Security Services with guest lists for any upcoming functions in order to prevent delays or inconveniencing them.
  • Notify Security Services if your property is going to be vacant over the holidays, you may send instructions at our Going away service.

In conclusion, please be reminded that workers’ identification badges and vehicle decals expire at the end of December.

Business hours during the Holiday season:

Dec 23rd – 8am – noon
Dec 24th – 27th – closed
Dec 28th & 29th – 8am – 4pm
Dec 30th – 8am – noon
Dec 31st – Jan 2nd – closed

Business resumes as normal on January 3rd, 2017. In the event of emergencies outside of business hours, please contact 327-6943.

We would like to take this opportunity to wish all residents Happy Holidays and all the best for the New Year.

Unidentified payments

We are in receipt of a number of payments that we have been unable to identify and are held pending verification. Please review the dates and amounts of the transactions below and log in to check if any are missing from your account. If so, please contact us with confirmation of the payment transmission so that we may credit the balance to your account. Please note that there may be a difference between the transmission amount and the amount shown below due to bank charges (normally associated with international transfers):

Date  Amount
25-Oct-16  223.82
12-Oct-16  57.47
17-Aug-16  20.04
16-Aug-16  652.69
15-Aug-16  375.00
14-Apr-16  64.50
5-Apr-16  2,146.03
5-Apr-16  700.00
11-Mar-16  3,028.47
8-Mar-16  500.00
7-Mar-16  700.00
3-Feb-16  670.00
27-Nov-15  363.84
21-Oct-15  0.22
22-Sep-15  353.22
1-Jun-15  692.77
31-Mar-15  293.00
3-Oct-14  484.69
14-Jul-14  60.00
3-Jun-14  613.91
2-Jun-14  350.00
25-Feb-14  575.00
8-Jan-14  1,194.84
20-Dec-13  5,938.88
12-Feb-13  480.00
9-Aug-12  300.17
2-Jul-12  230.00
21-Jun-12  966.18
13-Jun-12  57.78
30-May-12  3,037.34
10-Feb-12  1,200.00
9-Dec-11  29.97
18-Oct-11  288.86
9-Aug-11  643.27
15-Feb-11  1,509.88

Serving our community