Holiday business hours 2016-2017

Holidays 2015-2016

The Holiday season is here again and it is during this time of year that criminal activity tends to increase. However we wish to assure you that we will continue to do our part to ensure the safety of residents and their property. There are a number of safety precautions the Security Department would like everyone to bear in mind during this season.

  • Call Security Services on 327-6943 to report anything that appears suspicious.
  • To speak to an officer immediately press ‘1’ as soon as you hear the first greeting then again at the second menu.
  • Monitor children and always be aware of their activities. Our Security personnel have had cause to deal with resident children damaging Association property, their time could be better utilized.
  • Be aware of your surroundings. When traveling home at night, be vigilant to ensure that you are not being followed. If you suspect that you are being followed, please  stop at the security gate. This is particularly important for residents who may normally utilize the automatic entry system – do not use it under these circumstances.
  • Drivers of vehicles with dark tinted glass should open their windows when stopping at the Security gate so that personnel can check that the occupants are not under duress.  When there are guests following you home, please give Security Services their names. Also, inform your guest to stop at the Security gate and not to enter directly after you.
  • Provide Security Services with guest lists for any upcoming functions in order to prevent delays or inconveniencing them.
  • Notify Security Services if your property is going to be vacant over the holidays, you may send instructions at our Going away service.

In conclusion, please be reminded that workers’ identification badges and vehicle decals expire at the end of December.

Business hours during the Holiday season:

Dec 23rd – 8am – noon
Dec 24th – 27th – closed
Dec 28th & 29th – 8am – 4pm
Dec 30th – 8am – noon
Dec 31st – Jan 2nd – closed

Business resumes as normal on January 3rd, 2017. In the event of emergencies outside of business hours, please contact 327-6943.

We would like to take this opportunity to wish all residents Happy Holidays and all the best for the New Year.

Unidentified payments

We are in receipt of a number of payments that we have been unable to identify and are held pending verification. Please review the dates and amounts of the transactions below and log in to check if any are missing from your account. If so, please contact us with confirmation of the payment transmission so that we may credit the balance to your account. Please note that there may be a difference between the transmission amount and the amount shown below due to bank charges (normally associated with international transfers):

Date  Amount
25-Oct-16  223.82
12-Oct-16  57.47
17-Aug-16  20.04
16-Aug-16  652.69
15-Aug-16  375.00
14-Apr-16  64.50
5-Apr-16  2,146.03
5-Apr-16  700.00
11-Mar-16  3,028.47
8-Mar-16  500.00
7-Mar-16  700.00
3-Feb-16  670.00
27-Nov-15  363.84
21-Oct-15  0.22
22-Sep-15  353.22
1-Jun-15  692.77
31-Mar-15  293.00
3-Oct-14  484.69
14-Jul-14  60.00
3-Jun-14  613.91
2-Jun-14  350.00
25-Feb-14  575.00
8-Jan-14  1,194.84
20-Dec-13  5,938.88
12-Feb-13  480.00
9-Aug-12  300.17
2-Jul-12  230.00
21-Jun-12  966.18
13-Jun-12  57.78
30-May-12  3,037.34
10-Feb-12  1,200.00
9-Dec-11  29.97
18-Oct-11  288.86
9-Aug-11  643.27
15-Feb-11  1,509.88

Use of marina slips for 2017

The Board has agreed to extend the marina slip program (see original post here) until December 31, 2017 subject to the terms set out below:

  • Payment in full of an annual fee of $1,800 + VAT;
  • The right to use the slip does not automatically renew upon expiration;
  • You may use the slip for your own boat only for as long as you remain a resident or owner;
  • It shall not be rented nor used by others;
  • In the event of hurricane, the boat shall be stored elsewhere;
  • You shall be responsible for any loss or damage to marina property due to neglect;
  • The boat shall be registered with Sandyport security and if anybody other than the owners use it, you shall notify security at least 24 hours before the boat leaves and enters Sandyport;
  • You will need to arrange for a dedicated water supply to be installed by the Association in the event you require access to potable water, and
  • Your rights under the terms of the Licence Agreement and Conveyance are not affected by this agreement.
  • Slips will be allocated on a first paid basis subject to priority being given to non-waterfront lot owners, followed by existing slip users then all remaining residents / owners.

To reserve a slip, please make the reservation below and forward payment in the amount of $1,800 + VAT (Total $1,935) to the Association office. Reservations are not secured until we confirm in writing accordingly. The slips shall be allocated on a first paid, first served basis with preference being given to those that took advantage of the program in the previous year. Unauthorised vessels will be removed after December 31, 2016.

[contact-form-7 id=”8426″ title=”Marina slips”]

Use of carports for 2017

The Board has agreed to extend the carport usage program (see original post here) until December 31, 2017 subject to payment of a fee of $161.25 ($150 + VAT) per carport. The spaces shall be allocated on a first paid, first served basis with preference being given to those that took advantage of the program in the previous year.

The spaces are numbered in accordance with the sequence below starting from the West and heading East. Unauthorized vehicles parked in any of these locations after December 31, 2016 shall be subject to removal and storage charges.

To start the application process, please complete the form below and the office will contact you to finalise arrangements.

[contact-form 7 “Carports”]

Changes to acceptable roof designs

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In light of the extensive roof damage created by Hurricane Matthew, the Board has considered the possibility that owners may want to use alternative materials better suited to severe weather events. The Restrictive Covenants state the following:

The roof structure shall be designed to meet with the wind velocity requirements of The Bahamas Building Code. Roofs shall be shingled with wood or three (3) dimensional ragged cut asphalt.

The Architectural Guidelines (revision 3) also state:

Roof construction comprises timber trusses with wood or ragged cut architectural asphalt shingles on felted plywood sheathing to roof slopes with galvanized or copper flashings, timber dormer construction where applicable and insulation to roof spaces.

Cedar wood or Celotex Dimensional III or comparable fungus resistant shake shingles that are class ‘A’ fire rated in a shade of grey. Finishes with similar appearance are allowable. Apply rain gutters with down pipes to all roof edges.

The Directors have determined that if an owner wishes to install a roof that does not comply with the guidelines, consideration shall be given to only those that are both sympathetic to the Sandyport style and are designed to withstand extreme weather events such as a category 5 hurricane. We strongly recommend that Grace Ice & Water Shield (or equivalent) is used where the installation requires an underlayment to provide added protection against water damage.

All new construction is subject to an application and approval process. Reconstruction of existing features, provided there is no material change to the dimensions, appearance or materials used, do not usually require approval by the Association. If there are changes to the dimensions, appearance or materials used in any construction visible from the exterior then an application should be made to the Association and approval granted before any work commences.

If a construction application is filed for a roof that does not conform to the guidelines, the Association will, at its sole discretion, grant approval only if it believes it is of suitable aesthetic and structural design after considering the parameters set out above.

 

 

Unidentified payments

We are in receipt of a number of payments that we have been unable to identify and are held pending verification. Please review the dates and amounts of the transactions below and log in to check if any are missing from your account. If so, please contact us with confirmation of the payment transmission so that we may credit the balance to your account. Please note that there may be a difference between the transmission amount and the amount shown below due to bank charges (normally associated with international transfers):

Date  Amount
25-Oct-16  $223.82
12-Oct-16  $57.47
29-Sep-16  $650.00
17-Aug-16  $20.04
16-Aug-16  $652.69
15-Aug-16  $375.00
14-Apr-16  $64.50
5-Apr-16  $2,146.03
5-Apr-16  $700.00
11-Mar-16  $3,028.47
8-Mar-16  $500.00
7-Mar-16  $700.00
3-Feb-16  $670.00
27-Nov-15  $363.84
21-Oct-15  $0.22
22-Sep-15  $353.22
1-Jun-15  $692.77
31-Mar-15  $293.00
3-Oct-14  $484.69
14-Jul-14  $60.00
3-Jun-14  $613.91
2-Jun-14  $350.00
25-Feb-14  $575.00
8-Jan-14  $1,194.84
20-Dec-13  $5,938.88
12-Feb-13  $480.00
9-Aug-12  $300.17
2-Jul-12  $230.00
21-Jun-12  $966.18
13-Jun-12  $57.78
30-May-12  $3,037.34
10-Feb-12  $1,200.00
9-Dec-11  $29.97
18-Oct-11  $288.86
9-Aug-11  $643.27
15-Feb-11  $1,509.88

Social event set for November 11, 2016

2016-social-event

Our third annual social event takes place on November 11, 2016 from 6-9pm. This is a social event to meet with other residents, the Directors and Committee Members. It is also a great opportunity to share feedback and ideas for improving our community.

We will also turn on the seasonal lights to celebrate the start of the holiday season. We will be providing food, bar service and a bouncy castle for the kids. The pool will be open for under 18’s that are accompanied by adults.

In the community spirit of this event we are encouraging attendees to bring an appetizer to share with fellow residents. We are looking forward to this event, please put it in your diary and come join us.

If you did not receive an invite, please email rsvp@sandyportmanagement.com.

Hurricane Matthew Clean Up

The Association is not responsible for hurricane preparedness and clean up of private gardens.

Due to the extensive damage caused by Hurricane Matthew, we will be carrying out a complimentary basic clean up of all gardens. After the hurricane clean up contractor has completed their work on the gardens, the gardening contractor will be able to service them.

As a result of the massive disruption, the gardening cycles have been reset to allow the gardening service to follow the clean up. Please expect interruptions in normal service for the next 2 weeks whilst we prepare the property.

Thank you in advance for your understanding.